If you don't see an answer to your question, please contact the Property Manager.
Q: What is a management company, what do they do, and how do I reach them?
A: A management company is contracted by the Board of Directors to provide such services as: Collection of assessments, supervision of subcontractors, obtaining bids for subcontracted services, providing financial statements and collection reports, as well as a general clearing house for problem solving, communications with homeowners and the Board of Directors and to serve in an adviser capacity. The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors. The management company may be reached by email at AandMmgt@aol.com or by phone at 954-741-4666.
Q: What is a homeowner's association?
A: It is a non-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with the provision of the legal documents: CC&R's, Bylaws, and Articles of Incorporation. The governing legal documents for the association may be viewed online within the CC&R tab on the home page. The corporation is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.
Q: What are the CC&R'S?
A: The Covenants, Conditions and Restrictions (CC&R's) are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The CC&R's were recorded by the County recorder's office of the County in which the property is located and are included in the title to your property. Failure to abide by the CC&R's may result in a fine to a homeowner by the Association. The governing legal documents for the association may be viewed online on the Documents & Forms page.
Q: What are the Bylaws?
A: The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business. The Bylaws for the association may be viewed online on the Documents & Forms page.
Q: What is the Board of Directors?
A: The Homeowner's Association again is a corporation and therefore a governing body that is required to oversee its business. The Board of Directors is elected by the homeowners, or as otherwise specified in the bylaws. The limitation and restrictions of the powers of the Board of Directors is outlined in the Association governing documents found within the CC&R under "Bylaws".
Q: Are there any other rules?
A: Most associations have developed Rules and Regulations as provided for in the CC&R's and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to parking, vehicles, etc. In addition, your Association will adopt Architectural Guidelines with procedures for submitting requests to make exterior changes to your home. Such changes may include patio covers, decks, landscaping, exterior color changes or extensive interior changes and additions. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, therefore protecting the market value of your investment as well. Violations of these rules may result in action by the Board of Directors and a fine. In addition, if you proceed with an exterior improvement or change, without written approval of the Board of Directors as applicable, you will be required to remove or correct the alteration and/or be fined for the violation.
Q: Are Board Meetings open to all residents? If so, where and when are they held?
A: Yes! Notice of the time and place of the board meeting will be posted on the home page, the Facebook page and with signs at both entrances to the community 48 hours prior to a meeting. They are held at the Pine Island Park Multipurpose Center. Meetings may be held quarterly, or sometimes more depending on community projects or issues that need to be addressed.
Q: What is my assessment?
A: The assessment is the periodic amount due from each homeowner to cover the operating expenses of the common area, hazard insurance, property management and provide for reserve funds for replacement of common facilities in future years. Your assessments are due 60 days after receipt. Statement books are sent annually prior to January 1st of each year and are due the 1st of each quarter (January, April, July, October).
Q: How is the amount of my assessment determined?
A: This budget is set upon specific guidelines for utilities, landscaping, administration, etc. Reserve funds are monies set aside for future expenses due to the life expectancy of certain items: lighting, street resurfacing, fencing, etc. These amounts are then divided by the number of units built in a given phase of the development. Budgets are developed by the Board of Directors, ratified by the homeowners, and then submitted to the management company to follow. The assessments are adjusted periodically if necessary, to meet anticipated expenses.
Q: What happens if I don't pay my assessment?
A: The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. If payments are late you will incur late fees. The CC&R's allows the Association to charge late charges and interest and proceed with a lien on your property, or foreclosure proceeding for nonpayment of assessments.
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